Annual Parish Meeting 2023
Members of Rippingale Parish Council are hereby summoned to attend the Annual Parish Meeting & Annual General Meeting on Tuesday 9th May 2023 at 7pm in the Rippingale Village Hall. Unless already stated in the Agenda, any items raised for decision at the Annual Parish Meeting will appear on the agenda at the next Meeting. Members of the public are invited to attend. Please note that video footage and comments may be recorded and published in the press or on social media. Anyone not wishing to be filmed should sit on the back row of the public area. Anyone videoing the Meeting must not include anyone on the back row.
Laura Davies, Clerk to the Council 1st May 2023
Annual Parish Meeting – Agenda
The Annual Parish Meeting will commence at 7.00pm as per the agenda below.
1. Welcome by the Chairman & Annual Report.
2. To approve Minutes of last Annual Parish Meeting
3. Receive Reports from Police, County & District Councils
4. Receive Reports from Community Groups & Organisations
a. Neighbourhood Plan
b. Feast Organising Committee
c. Hospital Car Service
d. Parochial Church Council
e. Row Garden Allotment Group
f. Village Hall Management Committee
g. Rippingale Jubilee Playing Field Trust
5. Questions & Proposals from the Public
Annual General Meeting of the Parish Council – Agenda
The Annual General Meeting will commence at 8.00pm or immediately following the Annual Parish Meeting. The public are welcome to observe the meeting but are not permitted to speak unless invited by the Chairman; a 5-minute Post Meeting Public Forum will be held to enable the public to comment on the AGM.
1. Apologies for absence.
2. Councillor Acceptance of Office.
3. Councillor Declarations of Interest.
4. Election of Chairman.
5. Election of Vice chairman.
6. Confirmation of allocation of members to designated roles and responsibilities – All:
a. Police Forum Representative b. Emergency Plan & Flood Warden Coordinator
c. Finance Supervisor d. Aveland Neighbourhood Plan Representatives
e. Feast Committee Liaison f. Grass Cutting & Village Maintenance Coordinator
g. Jubilee Playing Field & Equipment h. Village Hall Management Committee Liaison
i. Council Newsletter j. St Andrew’s Parochial Church Council Liaison
7. Approve Minutes of last Council Meeting (20th April 2023) (All)
8. Parish Matters:
a. To consider progress with refurbishment of Village signs and extra JFP finger sign.
b. To consider the progress in fundraising to replace the portacabin at Jubilee Playing Field.
c. To consider repair to the Millennium Noticeboard at the Village Green.
d. To consider and discuss allotment tenancy agreement for 2023.
e. To consider and discuss repairs/maintenance of the War Memorial.
9. Financial Matters:
a. FY2023/2024 (Accounts to Date & Approval of Expenditure – All).
b. To consider Internal Audit
c. To consider external audit for 2022/23 accounts - AGAR.
d. Financial Reports 2022/2023.
e. VAT 2022/2023.
10. To Receive any Urgent Reports from Members
Public Forum