February 2022
APPROVED Minutes
Rippingale Parish Council
Minutes of the Meeting of Rippingale Parish Council, held in the Village Hall on Thursday 10th February 2022
Present: Cllrs C. Charlton (Chairman), J. Petch, A. Vaughan, C. Laing, K Palmer & Parish Clerk L Davies
In Attendance: Angela Adams, Wendy Gray, Antony Cliffe & Derek Diess.
There were no Press in attendance.
Public Forum
1. Chairman’s Opening remarks.
All were welcomed to the meeting, with a welcome mention that Cllr C Laing was attending his first meeting since being appointed, The Chairman then advised that due to the confidential nature of certain agenda items it would be appropriate to will be going into closed session at the end of the meeting, subject to Councillors’ agreement.
2. Comments, Questions & Queries from Press & Public
The Chairman closed the Public Forum and opened the Council Meeting at 7.08pm
Agenda
1. To receive Apologies for Absence
805 Cllr J Howard sent apologies; due to personal reasons she was unable to attend.
2. To receive any new Declarations of Interest.
806. There was no new Declarations of Interest to be recorded.
3. To approve the Minutes of the last meeting held on 13th January 2022 (All).
807. The previously circulated draft minutes from the meeting of the meeting 13th January 2022 minutes were considered and the Council unanimously resolved to accept them.
4. Receive External & Community Group Updates:
4.1 County & District Council Reports – as available
808. None
4.2 Community Groups & Organisations
809. Neighbourhood Plan – Cllr Charlton -– OngoingRegulation 14 consultation SKDC comments have been received. The draft Plan has been updated and is with the cConsultant to propose updating rRegulation 16 requirements. Steady progress. These were being chased.
810. RGAG – A Adams, made the request that all new plot holders are made aware of the RGAG, with contact details provided. Clerk will do so going forward. AlsoA Adams also made the request to move a redundant poly tunnel from plot 33 to plot 23. Advised to put request in writing.
811. Feast – The cCommittee are making steady progress on the preparations for the Queens Platinum Jubilee weekend, portaloos, children’s entertainment for example are booked. for the weekend. Stall holders are booking steadily., A Adams requested contact details to book request a stall, advised to email S Charlton. Clerk is to apply for a Gambling License through SKDC, so that the raffle organised for fund raising can proceed. The Lord Lieutenant has requested that the beacon is lit as part of the Celebrations, which the Committee agreed to organise. which means that atA cCherry picker is required would be needed toto inspect the structure. , the cost is £80+VAT, aAll Cllrs agreed that the reasonable costs would be met by the Ccouncil.
812. HCS –D Diess – working at a steady pace. Replacement for the coordinator is under way, a candidates are has beingen interviewed, but as yet no appointment has been made. The Chairman agreed to re-advertise the position in the March Newsletter.
813. VHMC – The Hall is functioning and taking a steady bookings for events.
814. PCC – Nil
5. Parish Matters:
5.1 To Consider and review Jubilee Park play equipment inspection report.
5.2.1 Signage - Tto include point of contact
5.2.2 Swings - wear on shackles - replace worn chains
5.2.3 Infant Adventure playground - ramp plywood rotted - replace all affected timber sections
5.2.4 Infant playground - replace all missing fixings
5.2.5 Cross trainer repair or replace damaged mechanism - this is under guarantee and should be left to the Supplier to rectify.
5.2.6 Climbing Frame - rope has worn and wire strands exposed, and needs replaced
5.2.7 Climbing frame - replace rotting plywood
5.2.8 Climbing frame - replace missing or damaged bolt covers
815. It was agreed that the point of contact on signage would be the Clerk. Sizes and designed todesign to be discussed further, Clerk to put forward options for the signage. The specialist repairs have been sent to various contactors to tender for. the repairs of the items such as the swing chains etc. The Ccross trainer is under warranty and the supplying company has been contacted to repair. Cllr Vaughan has agreed to do the cosmetic repairs and painting. This will be undertaken as the weather improves.
5.2 To consider New Village Signs
816. Clerk had circulated some options of various Village signs, but the cost per sign was high. It was discussed would it be possible to made useing of the existing signs, so the avenue of rejuvenating isnovation is being investigated. It was also discussed about having some placing bar gates on the entrances ofto the vVillage. Clerk to investigate the cost.
5.3 To consider fencing around play area at Jubilee Playing fField
817. Cllr Charlton has had a quotequotes to fence around the JPF, to provide 4ft picket fencing approx. 130m with 2 gates. The quote’s options are:s currently provided are as follows:
WoodenWooden picket fencing with wooden posts: £5200+VAT
MetalWooden picket fencing with concrete posts: £7500+VAT
Two further quotes are underway.
If fencing was erected around the play area Iit was also discussed the about having a dog exclusion order for the park, instead of fencing the area.play area. To be clarified later.
5.4 To consider replacing the portacabin at Jubilee Playing fField.
818. The Chairman had costed To replacing e the current structurebuilding with a pavilion like structure would be around at £38k. to replace, which means that tThe following options are: before the council:
* Do nothing.
* Replace the current structure with a storeroom.
* Fund raisesRaise funds for a pavilion.
The Cllrs discussed these points. It was clear the portacabin was near the end of its life and a waterproof storage area is needed for the Council’s assets. Additionally, an option remains to provide welfare facilities for organised sports teams who could play on the field, an underutilised asset. This could be combined with storage facilities and parking options also need to be considered. It was clear this is an expensive vision. The Chairman agreed to produce a justification document for the Council to consider. Doing nothing seemed to be a waste of structures as there are facilities in place, such water and electric, to do nothing or replace with just a storeroom. As the portacabin will need to be replaced in the not to distance future. It was discussed would the area be used more if the facilities were in place. As the football team previously played on the JPF has had to move else were due to the lack of changing rooms (as per FA rules) but have expressed interest in returning. It then would raise parking issues. Cllrs are keen to look into the possibility of reinventing the space to make use of the area, but aware investigating large sums of money into the area would have to be in the best interest of the village.
6 .Financial6. Financial Matters:
6.1 FY2021/22 (Accounts to Date & Approval of Expenditure – All).
819. The Council approved payments for the Clerk’s salary and routine items, such as Newsletter printing costs and HCS costs. The Clerk was to clarify payments due to HMRC. Approved
6.2 Financial Reports 2021/2022
820. The Chairman detailed the possibility of Looking intousing funding raising plantforms, such as Amazon Smile or Easy Fund raising.Raising if the need to fund a Pavilion emerges. The Council agreed to this.
6.3 To consider Stripe payments.
821. Stripe is an online payment system that links with the Scribe accounting system, for payments,: there is a 1.4% handling fee. It was discussed thagreed at currently the cash,that cheques and BacsACS payments are sufficient.
7. Admin Matters
7.1 Clerk Report & Correspondence.
822. Covered in the meeting
8. To Receive any Urgent Reports. None
9. Items for Inclusion on next Meeting Agenda. None
10. Closed Session.Session. Due to the confidential nature of the following items the Council resolved to move into closed session. There were no comments from the Public, and they left.
10.1 To consider Grass cutting tenders 2022 including safety cut.
823. The grass contract tenders was were discussed; with with Environment SK coming in withbidding competitively rates again. There was some query over , though Beeby’s rates, which seemed to indicate they have misinterpreted the areas to be cut. had some areas which were very high and that have quoted for the whole road to be cut not just the areas required, question is to be asked before confirming tender decision. Clerk to query with Beeby’s; if these rates were to stand, then it was agreed that Environment SK to be chosen as grass cutting contractor for 2022. .
10.2 To consider and resolve co-opting Kate Manley as a Parish Councillor
824. It was felt that Kate Manley had manyuch experiences and skill sets that would benefit the pParish, therefore the Council unanimously co-opted her to the cCouncil.
Next Meeting: Parish Council Meetings 10th March 2022 in Village Hall at 7.00pm
Laura Davies Chris Charlton
Parish Clerk Chairman
17th February 2022