Annex D - Data Publication Scheme
Information available from Rippingale Parish Council under the Data Publication Scheme
Class 1 - Who we are and what we do
Organisational information, structures, locations and contacts
| Information to be published | How the information can be viewed or obtained |
| Who’s who on the Council and its Committees | Website, Parish Notice board, Hard or electronic copy |
| Contact details for Parish Clerk and Council members | Website, Parish Notice board, Hard or electronic copy |
| Location of main Council office and accessibility details | Not applicable |
| Staffing structure (Employee Handbook) | Website, Hard or electronic copy |
Class 2 – What we spend and how we spend it
Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit
| Information to be published | How the information can be viewed or obtained |
| Current and previous financial year | Website, Parish Notice board, Hard or electronic copy |
| Annual return form and report by auditor | Website, Parish Notice board, Hard or electronic copy |
| Finalised budget | Website, Parish Notice board, Hard or electronic copy |
| Precept | Website, Parish Notice board, Hard or electronic copy |
| Borrowing Approval letter | Currently not applicable |
| Financial Standing Orders and Regulations | Website, Hard or electronic copy |
| Grants given and received | Hard or electronic copy |
| List of current contracts awarded and value of contract | Hard or electronic copy (when available) |
| Members’ allowances and expenses | Hard or electronic copy |
Class 3 – What our priorities are and how we are doing
Strategies & plans, performance indicators, audits, inspections & reviews
| Information to be published | How the information can be viewed or obtained |
| Annual Budget & Spending Plan (current and previous year) | Website, Parish Noticeboard, Hard or electronic copy |
| Annual Report to Parish Meeting (as above) | Website, Newsletter, Parish Noticeboard, Hard or electronic copy |
| Quality status | Currently not applicable |
| Local charters drawn up in accordance with DCLG guidelines | Currently not applicable |
Class 4 – How we make decisions
Decision making processes and records of decisions for current and previous year
| Information to be published | How the information can be viewed or obtained |
| Timetable of Parish Council Meetings for current and previous calendar year | Website, Parish Notice board, Hard or electronic copy |
| Agendas of meetings for current and previous calendar year | Website, Parish Notice board (latest Meeting only), Hard or electronic copy |
| Minutes of meetings – Please note that this will exclude information that is properly regarded as private to the meeting. | Website, Hard or electronic copy |
| Reports presented to council meetings – Please note that this will exclude information that is properly regarded as private and confidential to the meeting. | Hard or electronic copy (where available) |
| Responses to consultation papers | Hard or electronic copy (where available) |
| Responses to planning applications | Hard or electronic copy (where available) |
| By-laws | Currently not applicable |
Class 5 – Our policies and procedures
Current written protocols, policies and procedures for delivering our services and responsibilities
Policies and procedures for the conduct of council business:
| Information to be published | How the information can be viewed or obtained |
| Standing Orders | Website, Hard or electronic copy |
| Committee and sub-committee terms of reference | Currently not applicable |
| Delegated authority in respect of officers | Included in Standing Orders and Financial Regulations were applicable |
| Code of Conduct | Website, Hard or electronic copy |
Policies and procedures for the provision of services and about the employment of staff:
| Information to be published | How the information can be viewed or obtained |
| Equality and diversity policy (Equal Opportunities Policy) | Website, Hard or electronic copy |
| Health and safety policy | Website, Hard or electronic copy |
| Policies and procedures for handling requests for information | Website, Hard or electronic copy |
| Recruitment (including current vacancies) | Website, Hard or electronic copy and Noticeboard |
| Complaints procedures (including those covering requests for information and operating the publication scheme) | Website, Hard or electronic copy |
| Internal policies relating to the delivery of services | Website, Hard or electronic copy |
| Information security policy | Website, Hard or electronic copy |
| Records management policies (records retention, destruction and archive) | Website, Hard or electronic copy |
| Data Protection Policy | Website, Hard or electronic copy |
| Schedule of charges (for the publication of information) | Website, Hard or electronic copy |
Class 6 – Lists and Registers
Currently maintained lists and registers only
| Information to be published | How the information can be viewed or obtained |
| Any publicly available register or list | Hard or electronic copy (where available) |
| Assets Register | Hard or electronic copy |
| Disclosure log (indicating the information provided in response to requests; with effect from 1st September 2015) | Hard or electronic copy |
| Register of members’ interests | Hard or electronic copy & SKDC Website |
| Register of gifts and hospitality | Hard or electronic copy (where available) |
Class 7 – The services we offer
Information about the services we offer, and newsletters produced for the public and businesses. Current information only
| Information to be published | How the information can be viewed or obtained |
| Allotments | Website, Hard or Electronic copy |
| Burial grounds and closed churchyards | Not applicable. Managed by Parochial Church Council |
| Community centres and village halls | Not applicable. Managed by Village Hall Management Committee |
| Parks, playing fields and recreational facilities | Hard copy. Website entry in progress |
| Seating, litter bins, memorials and lighting | Hard or electronic copy (where applicable or available) |
| Bus shelters | Not applicable. None in Parish |
| Markets | Not applicable. None in Parish |
| Public conveniences | Not applicable. None in Parish |
| Agency agreements | Not currently applicable |
| Cemetery fees | Not applicable. Managed by Parochial Church Council |
A request for information must be made by letter or e-mail and sent to the Clerk to Rippingale Parish Council.
Charges
Please note a fee may be charged in line with the table below for the provision of hard copies of any of the listed information.
| Document Fornat | Cost (per printed A4 side) | Postage (where applicable) |
| Black & White copies | £0.05p | At current 2nd class rate |
| Colour copies | £0.10p | At current 2nd class rate |
Information may also be inspected at the Parish Council Meeting premises or the Clerk’s residence by prior arrangement only.
Staff services will be charged at the hourly rate of £10 (minimum charge).